CERN Softball Club APGM 2006 Minutes

Recorded by Brenda Hagen - Softball Club Secretary - CERN Restaurant 1 - 28 Mar 2006, 18:00.

Minutes of Previous Years: 1994, 1995, 1996, 1997, 1998, 1999, 2000, 2001, 2002, 2003, 2004, 2005

Attendees

The following members of the Cern Softball Club were present:

• Reesa Filipino
• Ben Legeyt
• John Apostolakis
• Alexander Apostolakis
• Sharon Apostolakis
• Mike Gibson
• Graciela Faure
• Evelyn Amacker
• Peter Sepelec
• Rob Smith
• Brenda Hagen

Agenda

The following agenda was proposed and accepted:

• Reading of Minutes from APGM 2005
• Presentation of Committee for 2005
• Presentation of Activities for 2005
• Presentation of Accounting for 2005
• Discussion of Committee Responsibilities
• Election of Committee for 2006
• Planning of Activities for 2006
• Planning of Accounting for 2006
• Discussion of Long-Range Goals (beyond 2006)
• AOB

Reading of Minutes from APGM 2005

The APGM 2005 Minutes were read and accepted with unanimous vote.

Presentation of Committee for 2005

The Club Committee officers who served during 2005 where presented and their priceless involvement in the CERN Softball Club acknowledged. Peter Jess, Radovan Chytracek and John, Maicci and Cosmo White were unable to attend.

Presentation of Activities for 2005

The Activities for 2005 were described and reviewed. We played a lot of softball, had a tourney and did some fieldwork and then again played a lot of softball. So, it was a successful season.

Presentation of Accounting for 2005

Our treasurer having absconded to Moscow in December 2005, we only had a provisional accounting to present.

It is decided that

1° the dues 2005 will have to be updated: the list is published on the web site and that
2° accounting will be updated by John Apostolakis and presented for approval in the coming two weeks.

In 2005 we did not have any major expenses. Income was not very high either, as our dues collection was a little shaky.

This year we shall need to buy some new bats and a couple of gloves. Rob Smith will take a shopping list with him to the US. Peter Selepec has brought balls for practice.

Rob Smith brings petty cash for about CHF 1’000 in Swiss Franc and Euro, still from the Bernie Tourney 2005. Rob will deposit the CHF-bills on the UBS-account and we’ll keep the change for the next Bernie Tourney.

Discussion of Committee Responsibilities

Election of Committee for 2006

Here are the results of the Committee elections:

All candidates were elected and will serve from 1 April 2006 to 31 March 2007.

Planning of Activities for 2006

Activities for 2006 were discussed and planned. They do not change much from last year. The President suggestion: let’s have a short and sweet season and see how many people we can collect for after-season games.

Not organizing the Berney Tourney in the same weekend as the Hardronic Festival has turned out to be not a big success, so this year we’ll try again to have the Bernie Tourney in the same weekend as the Hardronic Festival. Provisional date is 29/30 of July. This should be confirmed by the Cern Music Club on the 30th of March 2006.

We have a slot for an article in the Cern Staff Association for August. Our chief editor would write an article, but August seems late for recruiting new members.

The local Cern expert has made it known that we can forget about getting electricity for the chalet. He suggests we consider buying a generator. However, this makes a lot of noise and smells. We can probably depend on the Marines to be so nice to bring lots of ice for the Bernie Tourney.
“By the way John, if the tourney is the same weekend as the Hardronic, we’ll have the fridge truck there, so problem solved” (Brenda)

Planning of Accounting for 2006

Accounting for 2006 was proposed and discussed (see above).
This year we should make a better job of collecting dues. The treasurer should appoint an assistant per team to help him. In fact everybody should motivate their co-athlete to pay up immediately and just transfer it to the UBS-account. And send an email to the President, the Vice-President and the Treasurer. We can also use the beginning-of-the-season-warming-up-bbq to get dues in.

Discussion of Long-Range Goals

Keep the fun alive.
Our President could work on his joke-telling competences.

AOB

Mike proposes that we could organise a dinner-quiz-night, as does the Scottish Football Club. It is fun night and fundraiser for the off-season.
Pizza!